Special Events Form

Event Manager Contact Information

Name *

First

Last

Mobile Phone *

Email *

Pre-Service Information

Will There Be Multiple Services? *

Yes
No

Service Date / Time *

Date

Time

List the service outline with all the following items in the exact chronological order they will be taking place (e.g. opening speaker, songs, specials, offering, media with titles/length, and any other relevant details): *

Service Date / Time *

Date

Time

List the service outline with all the following items in the exact chronological order they will be taking place (e.g. opening speaker, songs, specials, offering, media with titles/length, and any other relevant details): *

Service Date / Time *

Date

Time

List the service outline with all the following items in the exact chronological order they will be taking place (e.g. opening speaker, songs, specials, offering, media with titles/length, and any other relevant details): *

Service Date / Time *

Date

Time

List the service outline with all the following items in the exact chronological order they will be taking place (e.g. opening speaker, songs, specials, offering, media with titles/length, and any other relevant details): *

Service Date / Time *

Date

Time

List the service outline with all the following items in the exact chronological order they will be taking place (e.g. opening speaker, songs, specials, offering, media with titles/length, and any other relevant details): *

Our sight ministry team prefers to have all slideshows and promotional videos streamed from a web address. If this is an issue, our sight ministry team will do our best to accommodate you, but will need a thumb drive with the slideshows and promotional videos 60-minutes prior to the start of service in which they are needed. Also, if our sight ministry team does not have the PowerPoint slides for your selected songs, they may reach out to you and ask you to provide them.

What is the earliest date/time you will need access to the building? *

Date

Time

Are you having a pre-service fellowship or green room? *

Yes
No

How many people will be attending? *

Are you having a post-service fellowship? *

Yes
No

How many people will be attending? *

Will you be hosting split sessions? *

Yes
No

How many areas will be needed? *

Are you going to need tables set up? *

Yes
No

How many tables? *

Where will you need them set up? *

Do you need to utilize any other equipment? *

Yes
No

Please list equipment needs: *

Does The P.O.Y. need to provide an ushering team? *

Yes
No

Our ushering staff prefers to have the congregation released to come and give in two baskets at the front altar area. If this is an issue, please reach out to The P.O.Y. and we will do our best to accommodate your request.

Does The P.O.Y. need to provide an hostess team? *

Yes
No

Does The P.O.Y. need to provide a music team? *

Yes
No

We will not supply headphones for singers or musicians. Our wireless packs can be utilized with your own headphones. They have a 1/8" input (if using 1/4" bring your own adapter).

Who Is The Person Responsible For Music?

Music Director's Name *

First

Last

Phone *

Email *

When is your pre-service sound check/practice? *

Date

Time

Quantity of singers? *

Quantity of musicians? *

Will you be bringing musical instruments? *

Yes
No

What instruments and how many of each of them? *

What type of inputs will be required? *

1/4"
XLR

Is there any special lighting that will be needed? *

Yes
No

Describe what you will need *

Will any of the services need to be recorded? *

Yes
No

Will any of the services need to be live-streamed? *

Yes
No

List the services that will need to be live-streamed. *

The live-stream will be sent through the POY's YouTube channel and archived there for future use if needed.

Will you need reserved seating? *

Yes
No

How many? *

Will you need reserved parking spots? *

Yes
No

How many? *

Post-service Information

Who is responsible for any post-service activities? *

First

Last

Phone

What is the latest date/time you will need access to the building? *

Date

Time

Read the terms below and check this box if you agree *

I Agree

• I shall return the facility and all equipment in the same condition in which I received them. If there is any damage to the property, facility, or equipment, I will reimburse The Pentecostals of York for the total cost of the repair or replacement.
• I shall hold harmless, defend, and indemnify The Pentecostals of York, their leadership, their staff, their ministers, and members (collectively, The Pentecostals of York) from and against any and all liability, loss, damage, expense, costs (including without limitation costs, attorney’s fees, medical care and fees of litigation) of every nature arising out of, or in connection with, or relating to the use of the facility or its failure to comply with any of its obligations contained in this Agreement. The signature below indicates agreement to all the terms and conditions clearly expressed.

Signature *